{"id":3231,"date":"2017-07-17T06:58:58","date_gmt":"2017-07-17T13:58:58","guid":{"rendered":"https:\/\/www.genesisdigital.co\/blog\/?p=3231"},"modified":"2019-05-09T11:31:45","modified_gmt":"2019-05-09T18:31:45","slug":"customer-loyalty-demands-great-customer-service","status":"publish","type":"post","link":"https:\/\/www.genesisdigital.co\/blog\/learn\/customer-loyalty-demands-great-customer-service\/","title":{"rendered":"Customer Loyalty Demands Great Customer Service"},"content":{"rendered":"<p>I\u2019m going to go ahead and say the un-sayable\u2026 <em>Customer Service is soul sucking work<\/em>. There, it\u2019s out there. I said it, I meant it, I\u2019m here to represent it! But, whether we like it or not, difficult as it may be, it is AS IMPORTANT, if not MORE IMPORTANT than Conversion, ROI, CCP, and all the other juicy buzz words we associate with marketing and business building.<\/p>\n<p>Now, don\u2019t get me wrong. \u00a0All those things are mega important. Conversion&#8230; HUGE one. From optimizing your sales funnel to nailing your pitch, if you\u2019re not selling, you have no business, right? Truly mature businesses understand, however, that rocking your conversion rate is only the first step to success. To reach the next level, you need to go beyond conversion and build customer <i>loyalty<\/i>.<\/p>\n<p><b>Loyalty<\/b> is what keeps your customers from dropping off when it\u2019s time to renew their subscriptions.<\/p>\n<p><b>Loyalty<\/b> is how you build a receptive audience for your next product launch.<\/p>\n<p><b>Loyalty<\/b> is social proof and brand ambassadors, grassroots marketing and word of mouth.<\/p>\n<p><b>Loyalty<\/b> is <i>buzz<\/i>, all grown up.<\/p>\n<p>That all said, can you guess what a mega factor in customer loyalty is? Yup. Great customer service. You knew there had to be a reason I even mentioned, right?<\/p>\n<p>What does that even mean, though? Answering phones? Changing passwords? Letting someone buy at a discount because they missed the launch promo? Unlike our furry, four-legged loved ones, who are loyal no matter what, the same cannot be said for customers. To maintain their loyalty, you must produce, put out, and put up. You can\u2019t just throw \u2018em a bone, scratch them behind the ears and expect unconditional love.<\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-3232\" src=\"https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/Fido.png\" alt=\"ife would be so much easier if customer loyalty were as simple as the loyalty of our beloved pets.\" width=\"1400\" height=\"900\" srcset=\"https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/Fido.png 1400w, https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/Fido-600x386.png 600w, https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/Fido-1024x658.png 1024w, https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/Fido-300x193.png 300w, https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/Fido-696x447.png 696w, https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/Fido-1068x687.png 1068w, https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/Fido-653x420.png 653w\" sizes=\"(max-width: 1400px) 100vw, 1400px\" \/><\/p>\n<p>So, it\u2019s vital you have an understanding of what great customer service is.<\/p>\n<p>Let\u2019s begin by talking about what great customer service is NOT.<\/p>\n<p>Great customer service is NOT doing it <i>all<\/i> just so you can say you do it all.<\/p>\n<p>It\u2019s about doing the <i>right<\/i> things \u2013 right for your customers and right for your business. It\u2019s tempting to look at some of the great service organizations out there like Zappos or Disney and try to mimic their models as a shortcut to good service. This generally fails because, unless you sell shoes online or imagineer theme park experiences, your business is fundamentally different than those service giants. I personally am madly in love with BarkBox customer service. However, I don\u2019t sell doggie treats, sooo\u2026.<\/p>\n<p>Your customers have different needs.<\/p>\n<p>You operate on a different budget.<\/p>\n<p>Your service staff needs to have different skills, resources, and tools at their disposal.<\/p>\n<p>Adopting a one-size-fits-all approach is the fastest way to failing your customers and, with it, damaging that critical concept of customer loyalty. Even the examples listed above don\u2019t all provide service the same way. Some products need service 24 hours a day and some don\u2019t. Some customers are best served online, while others need the familiarity of a phone call.<\/p>\n<p>Like optimizing your conversion rates, optimizing your Customer Service is all about understanding <i>your<\/i> product and <i>your<\/i> audience. There are certainly lessons to learn from the world\u2019s best service organizations, but finding the right service for your business is going to be about flexibility, not dogma.<\/p>\n<p>You\u2019ve probably seen Andy\u2019s <a href=\"https:\/\/www.genesisdigital.co\/blog\/learn\/webinars\/the-5-laws-of-a-successful-webinar-genndi\/\">5 Laws for Successful Webinars<\/a> (if you haven\u2019t, be sure to check it out)&#8230; We don\u2019t have hard and fast Laws for Customer Service. Instead, we have <b>3 Key Principles<\/b>:<\/p>\n<ol>\n<li>Great Service is Tailored<\/li>\n<li>Great Service Meets Expectations <i>by managing them<\/i>!<\/li>\n<li>Great Service is Personal<\/li>\n<\/ol>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-3233\" src=\"https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/TailorMade.png\" alt=\"The best customer service department is tailored to meet the needs of those specific customers.\" width=\"1400\" height=\"900\" srcset=\"https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/TailorMade.png 1400w, https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/TailorMade-600x386.png 600w, https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/TailorMade-1024x658.png 1024w, https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/TailorMade-300x193.png 300w, https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/TailorMade-696x447.png 696w, https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/TailorMade-1068x687.png 1068w, https:\/\/www.genesisdigital.co\/blog\/wp-content\/uploads\/2017\/07\/TailorMade-653x420.png 653w\" sizes=\"(max-width: 1400px) 100vw, 1400px\" \/><\/p>\n<h2><b>Great Customer Service is Tailored<\/b><\/h2>\n<p>Whether it\u2019s a cash budget, headcount limitation, or even your own time handling your own customers when you\u2019re just starting out, you\u2019ve got to work within a service budget. When we talk about tailoring your service, we\u2019re talking about how best to apply your service budget to meet the specific needs of <i>your customers<\/i>. Consider two different service departments with the same budget:<\/p>\n<ul>\n<li>Service Department #1 provides Phone support from 9am to 6pm PST Monday through Friday. They ensure that no calls sit on hold for more than five minutes during their service hours.<\/li>\n<li>Service Department #2 provides email support 24 hours a day, 7 days a week, including holidays. They ensure that all emails are answered within 1 hour of being received, no matter when.<\/li>\n<\/ul>\n<p>Which department should you be?<\/p>\n<p>It honestly depends on who you are and who your customers are. If you were to sell an online video series about smart saving habits for retirement to homeowners in California, Florida, and New York, Service Department #1 would likely meet the needs of your customers well. If, on the other hand, your product was an online SaaS application for business owners across the globe, you\u2019d serve those global needs better with Service Department #2.<\/p>\n<p>Here are the 4 main questions to ask when tailoring great customer service:<\/p>\n<ol>\n<li>What hours will I operate?<\/li>\n<\/ol>\n<p style=\"padding-left: 30px;\">This should be based specifically around when your customers will need your help. They should never feel abandoned, so your hours should amply cover the timeframe they\u2019ll be using your product. Your operating hours decision doesn\u2019t have to be all or nothing. You can choose to answer more slowly outside prime hours or offer different levels of service.<\/p>\n<p>2. What channels will I offer? (Phone, LiveChat, Email\/Webform)<\/p>\n<p style=\"padding-left: 30px;\">Customers value immediacy, but they value getting the right answer the first time even more. Online service has advantages, like allowing you to capture customer information before the conversation begins and allowing you to maintain perfect records to easily reference in the future. The real question is: what does your product need? Are you likely to hear from a customer often enough for their history to matter? Are you dealing with a less technically savvy audience that may not be comfortable receiving service online? Are you dealing with a younger crowd that won\u2019t tolerate sitting on hold on the phone?<\/p>\n<p>3. Which issues will I help with?<\/p>\n<p style=\"padding-left: 30px;\">Deciding on the scope of your support and holding to it is critical. Even famous service companies often set reasonable limits. BMW offers brag-worthy full service to customers, but they won\u2019t help you get through driving school or teach you to change a flat. When deciding the limits of your support, you should consider the customer impact of each type of issue you expect to handle.<\/p>\n<p>You want to make sure you\u2019re covering two main types:<\/p>\n<ol>\n<li>Deep Impact Issues<\/li>\n<li>Broad Impact Issues.<\/li>\n<\/ol>\n<p>A <i>deep impact<\/i> issue is a customer problem that undermines the core value of your product. These are customers who can\u2019t login to your membership portal or who are attempting to buy, but realize your shopping cart won\u2019t accept their national currency. It\u2019s also users who just can\u2019t figure out how to actually use your software, simply because they aren\u2019t savvy. It doesn\u2019t matter if the problem is the product or the customer; if they aren\u2019t getting value from you, you must solve that. Payment for value is the foundation of your relationship with them.<\/p>\n<p>It has to work.<\/p>\n<p>A <i>broad impact<\/i> issue is a customer problem that affects a large number of customers. Even if those customers can all still get value from your product or service, denying a common, widespread request can sour your reputation. Remember the point of this article: <b>fostering loyalty<\/b>. This is when you\u2019ll want to eliminate the issue by either fixing the product or creating great self-service options. Those things take time, however, and the way your service department responds can define the chatter around your brand.<\/p>\n<p>If you\u2019re looking at a <i>shallow-impact<\/i> outlier issue, consider culling it from your scope of support or offering it as a premium service (unless you\u2019re already selling a high-priced premium product, in which case white glove service may be part of your sales pitch)!<\/p>\n<ol>\n<li>How long will I let customers wait?<\/li>\n<\/ol>\n<p>In general, here are a few windows you can consider for your service levels.<\/p>\n<ol>\n<li>5 minutes<\/li>\n<li>1 hour<\/li>\n<li>8 hours<\/li>\n<li>24 hours<\/li>\n<\/ol>\n<p>But, get this! You don\u2019t have to make the same choice for every type of issue or for every contact channel. Identifying the right service level relies on two factors: \u00a0the seriousness of the customer\u2019s pain and the time-sensitivity of a resolution. If you\u2019re able to separate deep impact issues from broad impact issues, deep issues should have a much more aggressive service level.<\/p>\n<p>The poor, long dead horse is begging me to stop, but I\u2019ll say it again anyway&#8230; the goal here is customer loyalty. That means you should consider the impression the customer gets from your service level.<\/p>\n<p>A 5 minute service level for phone or chat (or 1 hour for email) feels extremely responsive.<\/p>\n<p>An 8 hour service level feels like \u201cSame Day\u201d service.<\/p>\n<p>24 hours feels like \u201cNext Day\u201d service.<\/p>\n<p>Decide the impression you want to give and staff for it. Don\u2019t compromise. From a Customer Experience viewpoint, there is no point to an 18 hour service level because it still feels like \u201cNext Day\u201d. On the flip side, customers who expect a 10 minute response time to an email need to have their expectations better managed.<\/p>\n<p>There\u2019s a temptation when designing your service department to believe that more is more, that offering all channels at all hours with the most aggressive service level will always improve your customer loyalty. That isn\u2019t necessarily the case. Like every decision you\u2019ll make on your way to success, focusing on the right opportunities will always yield better results than spreading yourself too thin by trying to do it all.<\/p>\n<p>Next time, we\u2019ll talk about managing expectations effectively, in a way that fosters loyalty, and benefits both you and your customer.<\/p>\n<p>Ready to add webinars to your Business Plan? Webinars are the #1 way to leverage your business model. Let <a href=\"https:\/\/www.webinarjam.com\/?utm_source=Genndi&amp;utm_medium=blog&amp;utm_term=customerservice&amp;utm_content=loyalty&amp;utm_campaign=wj\">WebinarJam<\/a> and <a href=\"https:\/\/www.everwebinar.com\/main\/?utm_source=Genndi&amp;utm_medium=blog&amp;utm_term=customerservice&amp;utm_content=loyalty&amp;utm_campaign=ew\">EverWebinar<\/a> become an essential part of your tool box.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>I\u2019m going to go ahead and say the un-sayable\u2026 Customer Service is soul sucking work. There, it\u2019s out there. I said it, I meant it, I\u2019m here to represent it! But, whether we like it or not, difficult as it may be, it is AS IMPORTANT, if not MORE IMPORTANT than Conversion, ROI, CCP, and [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":3234,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":""},"categories":[17,123,4],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Customer Loyalty Demands Great Customer Service<\/title>\n<meta name=\"description\" content=\"Discover how choosing the Right Customer Service Channels and knowing the real needs of your customer base can help you develop a loyal following without offering unnecessary services.\" \/>\n<meta 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